Staff Assistant, Facilities

first_imgPosition SummaryThe Staff Assistant is responsible for the day-to-day, monthly, andyear-end operations of the Accounting / Finance Department withinUniversity Facilities. This includes supporting short and long termplanning and the formulation / implementation of policies andprocedures.Responsibilities include:• Recommend solutions; resolve short and long term operational /transactional issues.• Support in maintaining necessary internal controls, conductingreviews and other duties as assigned to ensure the strategicobjectives of the department are achieved.• Support the planning and preparation of departmental budgets.This includes assisting in the creation of reports (includingad-hock reports), trend analysis and variances in activity.• Monitor expenditures against procurement spend budgets. Alertsupervisor of potential overages; make recommendations forremediation.• Support the Senior Staff Accountant in analyzing materialvariances against approved budgets.• Oversee account, procurement card or other data reconciliationsand analysis as assigned.• Provide full accounts payable support, including review andvoucher of invoices for payment, verification of expense coding,verification of proper approvals and supportingdocumentation.• Respond to planned or unforeseen emerging issues / circumstances.Recommend solutions and resolve short and long term operational /transactional issues escalated from employees, audits, etc.• Supervise staff member(s). This includes assigning / setting workpriorities and objectives in accordance with established policiesand procedures.University at Buffalo is an affirmative action equal opportunityemployer and, in keeping with our commitment, welcomes all to applyincluding veterans and individuals with disabilities.Minimum QualificationsAssociate degree with 2 or more years of experience or Bachelor’sdegree with no experience.Preferred QualificationsProficient with Microsoft Word, Excel, and Outlook.Strong interpersonal and organizational skills.Attention to detail and ability to competently multi-task and workindependently with little supervision.For more information, click the “How to Apply” button.last_img read more